Creditors Clerk

BVi Consulting Engineers Western Cape has a vacancy for a Creditors Clerk within the Admin/Financial Department in the Cape Town Office.

BVi is a multi-disciplinary consulting engineering firm with more than 320 employees and offices across the country. The BVi Group’s success is based on solid business integrity principles guided by our core values.

BVi provides equal opportunity to all.

Key Responsibilities:

• Accurately capturing of invoices on Deltek.
• Ensure invoices are authorised in accordance with levels of authority; allocate invoices to correct Supplier, General Ledger with correct Cost Centre.
• Sending of remittance advices and proof of payments to Suppliers.
• Filing of invoices, remittances and proof of payments.
• New creditors: Capture on Deltek, Supplier Information form & requesting BBBEE information and assist with vetting of suppliers.
• External consultants: Verify Sub-Consultant Agreements, Ensure invoices are authorised in accordance with levels of authority; allocate invoices to correct Supplier, General Ledger with correct Cost Centre, Capture Invoices.
• Handle & Resolve any creditors enquiries.
• Assist with Financial Audits.
• Prepare monthly reconciliations of Creditors Account Statements against A/P; Age Analysis.
• Obtain invoices for credit card transactions, match invoices to signed off orders, capturing of these invoices on Deltek; Finalise credit card transactions by due date.
• Update of BBBEE documentation on Deltek for procurement.
• General Office Admin, Prepare and open new debtors & creditors hardcopy files as necessary.
• Alternating as switchboard management and receptionist.

Key Requirements:

• Grade 12 (essential), with Mathematics and Accounting as subjects
• Preferably Bookkeeping Diploma or equivalent
• A minimum 3 year’s experience in debtors & creditor accounting work
• Computer literate – Word, Excel, Internet and E-mail
• Preferably ERP Financial System experience
• Excellent Time Management skills and organizational skills
• Attention to detail and high level of accuracy
• Communication skills – verbal and written
• Positive and Professional attitude towards managers and colleagues
• A high level of confidentiality
• Hardworking and a team player
• Must be fluent in both English and Afrikaans